Privacy policy

SP Inc.(hereinafter referred to as "our company".) recognizes social mission fully, complies with laws and regulations about protection of own rights and personal information and handle personal information in hiring, employment, personnel management of related clients and employees and personal information provided from person(hereinafter referred to as "Clients")cooperated for questionnaires taken by business partner of our company or our company and person who applied for various services and other additional services(hereinafter referred to as "the service")provided by the company that use website operated by the company and various consulting businesses, IT project support businesses provided by the company to try our best to protect personal information.

Our company follows, reviews, improves and maintains applicable legislation about protection of owned personal information, stipulated guidelines by country and other standards etc.

About protection owned personal information, our company doesn't handle personal information exceeding necessary scope to achieve specified purpose. And take measure for them.

Our company takes reasonable security measures to make efforts to avoid risks of disclosure, loss, damage of owned personal information and improve security system of personal information continuously. And if anything happens, take correction action quickly.

Our company handles complaints and consultations about personal information handling quickly and sincerely.

Our company reviews management system of personal information protection timely and properly then improves and maintains it continuously.


Enactment date :February 4, 2016

Revision Date :April 1, 2017
SP Inc.
Representative Director    Takashi Narita

About handling of personal information

Personal information of major customers owned by our company

The customer information will be registered in our database. The main personal information registered in our database is as follows.
· Name, address, telephone number, e-mail address

Purpose of using customer's personal information acquired by us directly

Personal information kept from clients are used in necessary scope to achieve usage purpose by purposed as below to clients.

  1. 1. In order to propose or provide sales of products and service
  2. 2. In order to provide information and publicity material of products and service
  3. 3. In order to implement incidental and related business to above
  4. 4. In order to provide, improve, protect and maintain the service for registration about the service and identity verification etc.
  5. 5. In order to notify change information of information(including updated information),event, campaign, new product information, agreement and provision about the service
  6. 6. In order to handle guidance of the service and inquiry etc.
  7. 7. In order to create statistical data about usage of the service
  8. 8. In order to plan, prepare and implement the service from now on
  9. 9. In order to deliver and display advertisement of our company and business partners
  10. 10. In order to ship products to customers elected in the event and campaign
  11. 11. In order to use it for other marketing that would be beneficial for customers

Furthermore, our company sometimes entrusts handling inquiries about various services and the service, postal items shipment of materials and products to other company.
In this case, our company only discloses necessary information to service providing to these companies and can't use personal information in other purposes.
Our company never personal information of clients in other purposes without permission.

Personal information besides customers acquired by our company

Personal information that we have kept from our business partners will be used for the following purposes for business partners.

  1. 1. In order to previous arrangement of negotiations and details of a transaction
  2. 2. In order to exchange quotation, make contract, perform order receiving procedures and perform payment on invoice
  3. 3. In order to manage customers

Personal information of recruitment applicants and purpose of using personal information of employees and retirees

  1. 1. For the employment screening of those who applied for our company and for notification of adoption or non‐adoption
  2. 2. For employment procedures, retirement procedures, employment management, work management, personnel management and health management of all employees hired by our Company

Purpose of using personal information acquired through other method not in writing directly

  1. 1. When perform commissioned business, personal information of employees and customers kept to confirm accuracy and safety of consignment business
  2. 2. Personnel information of qualification and skill etc. of cooperation employees of outsourcing company entrusted by our company
  3. 3. Personal information to match applicant information from staffing agency, capacity and skill etc. to perform business required from customers

Personal information protection measures

  1. Regular education of personal information protection is carried out to our employees and we strictly manage customer's personal information.
  2. We will take necessary security control measures for customers' personal information owned by our company.
  3. For business purposes, only those who need access to personal information held by the Company are permitted access to the personal information.

Outsourcing

When entrust essential business including dispatching notifications to clients for usage of personal information of clients owned by our company to external associated company, our company is required to take equivalent protection measures of personal information with protection measures of personal information decided by our company and confirm handling of personal information regularly.

Provision of personal information to 3rd parties

There are occasions when personal information may be provided to 3rd parties. 1. Types of personal information which may be provided to 3rd parties: All types of information about a person which have been provided to us by that person. However, only such information that is necessary for carrying out ordinary business. 2. Types of 3rd parties to which personal information may be provided: a) our subsidiary companies (companies in which we have a shareholding exceeding 50%) b) affiliates companies (companies in which we have a large shareholding, but not exceeding 50%) c) companies with which we have a partnership agreement 3. Purpose of information provision: It is the same as the above-mentioned purpose of use. 4. Job title of the person who is responsible for protection and dissemination of personal information SP Corporation Ltd., Personal information protection and management liaison For further information, please inquire using the contact information provided at the end of this document.

Provide to the third parties

Excluding cases as below, our company doesn't provide personal information acquired from client to the third parties.

  1. 1. In case of consent
  2. 2. When there were compulsory execution and disclosure request based on laws and regulations, our company judges that it is necessary to protect property and life of people or it is difficult to obtain consent of a person.
  3. 3. When provide necessary personal information based on contract clause for each business partner signed interconnection agreement with our company in business of our company and it is difficult to obtain consent of a person.
  4. 4. When it is necessary specially and it is difficult to obtain consent of a person to improve public health and promote healthy development of children.
  5. 5. When it is necessary for cooperation to work specified in law by state organ, local governments or person who receive work, it is in danger of hindering the business due to obtaining consent of person.
  6. 6. When entrust all or part of handling of personal information in necessary scope to achieve usage purpose to conduct business smoothly.

About voluntariness of providing personal information

Please understand that our company doesn't acquire personal information against own will but sometimes our company can't provide service by appropriate state when can't indicate necessary information for the service. 

About usage of cookie(Cookies) 

On our website, we may use a function called cookie to make our service convenient for our users. Cookie means a mechanism for storing data transmitted from the web server to the user's web browser. Regarding cookie information, because individuals cannot identify specific individuals, they are not basically considered personal information, but when cookie information and personal information are used together, we regard cookie information as personal information and deal with it according to our privacy policy.

About Web Beacon

In website of our company and part of mail magazine with HTML format, our company sometimes uses technology called as web beacon and cookies together to collect access status etc. of website of our company.

About handling of access log file

Our company sometimes use access log file for analysis of usage trends and management of the website of our company. From this, our company can get website usage statistical information about web page visited by users, duration of the web page, previous website before access the website of our company, movement trends between web page and browsers and operating system and so on then personal information can't be used to specify users.

About link to external site

Website of our company sometimes includes link to external website, but it doesn't mean sharing of personal information. Furthermore, personal information of users acquired in external website isn't be included in applicable scope of privacy policy of our company and our company doesn't take any responsibilities for them, so be sure to confirm privacy policy of linked website.

About cookie and Web beacon from the third party

Our company sometimes uses measurement system of third-party companies to manage the website of our company and measure access status. Similarly sometimes use advertisement delivery server of part of third-party companies in advertisement posted in website of our company and mail magazine.

In order to deliver advertisement efficiently and measure advertising effectiveness delivered, those third-party companies confirms that meets selection criteria of our company after prior research in these systems.

About termination of cookies

Users can terminate cookies function at own responsibility. However, if users terminate cookies function, sometimes limitation occurs in service of website of our company and service can't be used. In addition, sometime cause inconvenience of appearance of same advertisement in the screen again and again and defects.

Name of the organization authorized to manage and protect personal information and resolve privacy complaints

Name: The Japan Institute for Promotion of Digital Economy and Community (JIPDEC)
Liaison for complaint resolution: The JIPDEC Personal Information Protection and Complaints Consultation Office
Address: 〒106-0032
Roppongi 1 - chome, Minato ku Tokyo 9 - 9 Roppongi First Building
Tel: 03-5860-7565 / 0120-700-779
※ These are not the contact details for inquiries about our products / services.

【Name of entity handling personal information】

SP Corporation, Ltd.

【Name or job title, employer and contact address of person responsible for personal information protection management】

Job Title: Personal information protection and management liaison
 Tel :03-5488-8557

[For inquiries about personal information]

SP Co., Ltd.
Attention: Business Administration Headquarters
3rd Floor, Ohno Takanawa Building, 21-38 Takanawa 2-chome Minato-ku, Tokyo 108-0074
Mail: spinfo@s-p-net.com
TEL: 03-5488-8557 FAX: 03-5488-8558

[For inquiries regarding the handling and disclosure of personal information]

SP Co., Ltd.
Attention: Personal information protection and management liaison
3rd Floor, Ohno Takanawa Building, 21-38 Takanawa 2-chome Minato-ku, Tokyo 108-0074
TEL: 03-5488-8557 FAX: 03-5488-8558

※ Reception hours are from 10 am to 7 pm on weekdays.
* However, inquiries received on Saturdays and Sundays, public holidays and New Year's holidays will be dealt with on or after the next business day.